SEA DREAM Grants Portal: Full Application Submission User Guidance

Upon receiving your invitation to proceed to the Full Application stage, you and your consortium will use the SEA DREAM Grants Portal to complete and submit your proposal.

This article provides an overview of how each role navigates the portal. For the full step-by-step walkthrough with screenshots, download the complete user guidance document.

Principal Investigators (PI)

As the lead applicant, your Full Application will already be accessible in the portal following your Preliminary Application. Fields with a light green background indicate information automatically carried over from your Preliminary Application.

Before you begin editing, complete the following setup steps:

• Invite your Research Office early. The RO can only access your application after you formally invite them through the portal, and your application cannot be submitted until their approval is received. Click "Re-invite RO" if the RO account needs to be changed from the Preliminary Application stage. Only one RO account may be assigned to an application at any time.
• Update or add Co-PI details. Click "Update/Add Co-PI" to add new Co-Principal Investigators or update any existing information (if needed).
• Invite Co-PIs and Guest Editors. Click "Invite Co-PI" or "Invite Guest Editor" to send collaboration invitations. A maximum of five Guest Editors may be invited per application.

Once your team is set up, click "Edit Full Application" to begin completing the form. Click "Save" to record your progress, or "Save & Next" to move to the following section.

When the application is ready for institutional review:

1. Click "Submit for RO Review." You may add an optional comment to your Research Office (RO).
2. Wait for the RO to approve the application. The status will change to "RO Review (Full Application)" while pending.
3. Once approved, return to the portal and click "Submit Full Application" to complete the final submission.

Please note that once submitted, the application will be locked, and no further edits will be permitted.

Research Offices (RO)

You will receive an invitation email with the subject "Invitation to Sign Up for SEA DREAM Application Portal."

To register and access the application:

1. Click the registration link in the invitation email. The link is valid for 72 hours.
2. Enter your details and create your account. The email address and role will be pre-set based on the PI's invitation.
3. Agree to the Terms of Service and Privacy Policy, then click "Sign Up."
4. Log in using your registered email and password.

To review and approve an application:

1. Click the "Reviewers" tab in the top menu to see applications assigned to you.
2. Select the application and open it to review the full proposal.
3. When the PI has submitted the application for your review, you will receive a notification via the portal and by email.
4. Click "Approve" to confirm the submission, or "Reject" to return the application to the PI with comments for revision.

If you reject the application, the PI may make revisions and re-submit for your review. All decisions and comments are recorded in the Approval History section of the application.

You can also log in at any time by visiting the SEA DREAM Grants Portal login page directly at https://grants.sea-dream.org/login.

Co-Principal Investigators and Guest Editors

You will receive an invitation email from the PI to join the application on the Grants Portal.

To register and access the application:

1. Click the registration link in the invitation email. The link is valid for 72 hours.
2. Enter your details, agree to the Terms of Service and Privacy Policy, and click "Sign Up."
3. Log in using your registered email and password.
4. Click "Applications" in the top menu to view the application you have been invited to collaborate on.
5. Click "Edit Full Application" to begin working.

Please note:

• Both Co-PIs and Guest Editors can assist the PI in completing the application form.
• Some fields can only be entered by the PI and will appear greyed out.
• Co-PIs and Guest Editors cannot submit the application. Only the PI can submit for RO review and complete the final submission.
• You can confirm all participants currently invited to the application in the Participants section at the bottom of the application page.

Troubleshooting
If you are unable to open the invitation link or proceed with account creation:

1. Copy the link and open it in a different browser or an incognito window.
2. Try accessing the portal from a different device.
3. Ensure you are logged out of the portal before using the invite link.
4. If the link has expired, ask the PI to resend the invitation.

If the issue persists, please contact the SEA DREAM grants team at grants@seadream.org.

For the complete step-by-step walkthrough with screenshots, you can download our SEA DREAM user guidance below.